How to Convert Speech to Text in Microsoft Word

Understanding how you can use dictation in Phrase and the Microsoft text-to-speech options will be useful. Utilizing these options can enhance accessibility and prevent time. The Microsoft text-to-speech characteristic will learn out loud any textual content you sort into your doc.

This premium resume template is from Envato Elements.This premium resume template is from Envato Elements.This premium resume template is from Envato Elements.
Utilizing Phrase’s Voice-to-Textual content characteristic, you possibly can add textual content simply by speaking.  (Picture supply: Envato Elements)

It is useful to visually impaired individuals who could have hassle studying the textual content. It will possibly additionally assist busy individuals who obtain loads of paperwork as a result of they will take heed to their paperwork whereas doing different issues. The dictation in Phrase characteristic may help those that can sort simply create a doc.

On this article, we take a look at the advantages of voice typing, and we’ll cowl how you can use text-to-speech and dictation in Phrase.   

The Advantages of Voice Typing

Microsoft Phrase dictation may help loads of completely different individuals. For instance, the voice typing characteristic may help is individuals with disabilities.

“TTS expertise can be utilized to learn textual content from web sites, eBooks, and different digital content material, permitting people to entry info and leisure in a method that was beforehand unavailable to them.” (

Among the advantages of voice typing for individuals with disabilities are that:

  • It will possibly assist individuals with visible impairments as a result of it offers a substitute for studying printed textual content.
  • It will possibly additionally assist these with dyslexia, serving to them perceive and retain info.
  • This characteristic may also assist individuals who have bodily disabilities and have hassle utilizing a mouse or keyboard.

These are simply among the ways in which voice typing may help. It is also very handy. 

Textual content-to-speech may help individuals who don’t have time to learn a doc as a result of it permits them to take heed to it. For instance, if a pupil has a protracted commute, they will take heed to a Phrase doc on the way in which to high school.

One other advantage of text-to-speech is that if you happen to don’t communicate the language of your goal market, you possibly can flip your written textual content into spoken language in a number of languages. 

Now that we’ve coated the advantages let’s take a look at how you can dictate in Phrase and how you can use Textual content-to-speech.

How you can Use Microsoft Textual content-to-Speech

I will educate you how you can use dictation in Phrase model 16.77.1 on macOS for this tutorial.

Let’s get began on utilizing Textual content-to-Speech in Microsoft Phrase.

1. Use a Template

The CV Resume template is from Envato Elements.The CV Resume template is from Envato Elements.The CV Resume template is from Envato Elements.
The CV Resume template is from Envato Parts.

For this put up we’ll be working with CV Resume Template. It is a Microsoft Phrase premium template from Envato Parts.

This template has a canopy letter and enterprise card matching the resume. All the things within the resume is well editable. CV Resume Template additionally has a contemporary and inventive design that’ll work for any job that you simply need to apply to.

2. Make Certain You have Obtained the Proper Tools

Earlier than you study Microsoft Phrase dictation, it’s essential have the next:

  • microphone-enabled gadget or an exterior microphone
  • Microsoft account the place you’re capable of entry Phrase
  • secure web connection
  • quiet setting

3. How you can Activate Dictation

This is how you can allow voice typing.

Turn on the the dictation feature.Turn on the the dictation feature.Turn on the the dictation feature.
Activate the dictation characteristic.

Step one in enabling voice typing in Microsoft Phrase is to open a brand new or present doc.

Subsequent, click on on Residence, then on the Dictate button. You may be requested if the app can entry your microphone. Click on OK. This turns the dictation in Phrase on. It’s going to begin listening in your voice. Now you possibly can discuss and what you say seems as textual content in MS Phrase.

When you press the dictate button a menu appears.When you press the dictate button a menu appears.When you press the dictate button a menu appears.
If you press the dictate button a menu seems.

Just be sure you’re in a quiet setting. If different voices are round, your microphone may decide them up and add them to your doc.

4. How you can Add Punctuation

When utilizing the voice typing characteristic, you possibly can say particular phrases that Home windows speech recognition will acknowledge. Should you say these phrases, Phrase will put punctuation in your doc. Listed here are among the phrases you should utilize:

Phrases Output
Interval, full cease .
Comma ,
Query Mark ?
Exclamation Mark/Level !
New line New Line
Apostrophe-s ‘s
Colon :
Semicolon ;
Open Quotes
Shut Quotes
Ellipsis, Dot Dot Dot
Left/Open Parentheses (
Proper/Shut Parentheses )
Left/Open Bracket [
Right/Close Bracket ]
Left/Open Brace {
Proper/Shut Brace }

Punctuation is crucial. Understanding these phrases may help you to have correct punctuation in your doc.

5. How you can Edit

You may even edit your doc utilizing the speech-to-text characteristic. Use enhancing instructions in speech-to-text Phrase to make your doc look the way in which you need. Listed here are the enhancing phrases you possibly can say within the dictation in Phrase:

Backspace (1-100)  

Delete (Phrase or Phrase)


Delete Final/Earlier (1-100) Characters/Phrases


Delete Final/Earlier [1-100] Sentences/Paragraphs


Delete Subsequent [1-100] Characters/Phrases


Delete Subsequent [1-100] Sentences/Paragraphs


Delete, Scratch, or Erase


Delete That or Scratch That


Insert House




6. How you can Cease Dictation

Press X to turn off dictation.Press X to turn off dictation.Press X to turn off dictation.
Press X to show off dictation.

You may flip the dictate in Phrase characteristic off in 3 ways:

  1. You may press the Dictate button to cease the voice typing.
  2. Click on on the X within the menu bar to take away the dictation menu.
  3. You may say “Pause Dictation”.

That is all there may be to it! You can begin utilizing speech-to-text in your subsequent MS Phrase doc.

How you can Use the Microsoft Phrase Learn Aloud Function.

Right here’s how you can use the Microsoft Phrase Textual content-to-Speech characteristic to learn to you:

1. Hear With Learn Aloud

Click on on the Evaluation tab within the menu bar. Choose Learn Aloud.

Listen with the Word Read Aloud featureListen with the Word Read Aloud featureListen with the Word Read Aloud feature
You may have MS Phrase learn your textual content again to you utilizing the Learn Aloud characteristic.

When you click on on the Learn Aloud button, a popup seems with the Play, Earlier, Subsequent, and Settings icons.

To have the textual content be learn aloud, press the Play icon. To pause the studying, press the Pause icon. Press the Earlier or Subsequent icon to maneuver from one paragraph to a different.

2. Change the Learn Aloud Settings

To vary the read-aloud settings, click on on the Settings icon. When you click on on the Settings icon, a popup shows.

Change the Read Aloud SettingsChange the Read Aloud SettingsChange the Read Aloud Settings
Click on on the Settings icon to alter the studying pace or the voice.

Slide the slider bar in to alter the studying pace. To vary the voice, click on on the arrow underneath Voice Choice. If you click on the arrow, a menu with all of the completely different voice choices drops down.

3. Exit Microsoft Phrase Learn-Aloud

To exit the read-aloud characteristic, press the X within the higher left of the Learn Aloud popup.

The Greatest Supply for Microsoft Phrase Templates (With Limitless Use)

Envato Parts has 1000’s of premium templates. To achieve entry to the templates, all it’s essential do is turn out to be a subscriber. If you turn out to be a subscriber, you achieve entry to premium Phrase templates, fonts, photographs, audio, and rather more.

Explore Templates Now

It is an amazing worth as a result of professionals make each template look skilled and classy. Simply since you’re utilizing a template doesn’t imply you could quit on customization. An excellent template is well customizable.

A premium template saves you time since you begin with a trendy base. Usually, a base has textual content placeholders and picture placeholders. Most even have labeled sections, making creating concepts in your doc simpler. So, strive benefiting from this nice deal by signing up for Envato Parts.

Study Extra About Phrase

Have questions on Microsoft Phrase? Learn these articles to be taught extra:

Microsoft Phrase FAQ

Whether or not you are a seasoned MS Phrase professional or simply getting began, you in all probability have some questions. Listed here are some widespread Microsoft Phrase questions and solutions:

1. What Expertise Do I Have to Use Microsoft Phrase Like A Professional?

There are twelve important abilities that you need to know in Microsoft Phrase. These abilities will enable you make the most of all of Phrase’s options. For an in-depth take a look at these abilities, learn this text: 

2. How Do I Recuperate My Microsoft Phrase Doc?

Microsoft Phrase has two options that may enable you on this state of affairs. They’re the AutoSave and AutoRecover options. These options forestall the lack of your doc. To learn extra about these options, research this text: 

3. How Do I Verify the Phrase Rely in Microsoft Phrase?

There are a few other ways you possibly can examine the phrase depend. You may see the phrase depend within the standing bar or ribbon or use a keyboard shortcut. To seek out out extra details about how you can examine the phrase depend in Microsoft Phrase, learn this tutorial: 

4. How Do I Rapidly Print My Doc?

You may print your doc via the menu or use a shortcut. Each choices help you print your doc shortly. To learn extra about how you can print your doc shortly, learn this tutorial:

5. How Do I Add Feedback to a Microsoft Phrase Doc?

Feedback may help you collaborate on a doc simply. A part of including a remark to a doc is utilizing the monitoring adjustments characteristic. To be taught extra, learn this in-depth tutorial: 

Strive These Microsoft Phrase Options As we speak!

Microsoft text-to-speech and dictation in Phrase are useful options that may assist everybody. Whether or not you have acquired a incapacity or simply need to multitask, these options may help you.

To avoid wasting much more time, obtain a premium Microsoft Word template. The most effective place for premium templates and different belongings is Envato Parts. Sign up at the moment to get limitless entry.

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