What Is Microsoft Word (Definition)? What Is MS Word Used For?

Should you make any sort of paperwork, you will need to contemplate Microsoft Phrase. Use this useful instrument to create all kinds {of professional} paperwork shortly and simply.

Microsoft Word DocumentMicrosoft Word DocumentMicrosoft Word Document
Use MS Phrase to provide many kinds of paperwork. (Picture supply: Envato Elements

On this tutorial, you will study all about MS Phrase. You will uncover what it is used for. You will discover a few of the options of Microsoft Phrase. Plus, we’ll present you tips on how to get began and share some useful sources.

What Is Microsoft Phrase?

Chances are you’ll be questioning: what sort of program is Microsoft Phrase? A very good definition is that it is a phrase processor. That is an utility you utilize to “course of”— format, manipulate, save, print, share — a text-based doc. 

Microsoft Phrase is arguably the preferred phrase processor on the planet. That’s as a result of it’s a part of Microsoft’s Workplace Suite, which is put in in 1 billion devices on the earth (in response to groovyPost). 

When Phrase 1.0 for Home windows was launched in 1989, it was one of many first phrase processors that provided a WYSIWYG (what you see is what you get) interface. 

This mixture of ease of use and sturdy options makes it the go-to phrase processor in each properties and places of work immediately. It’s now additionally obtainable for the Mac working system in addition to a web-based model by an Workplace 365 subscription.

What Is Microsoft Phrase Used For?

Now you are able to discover ways to use MS Phrase. Use it to create many sorts of enterprise and individual paperwork. This is only a sampling of tips on how to use it:

For Enterprise or College

Microsoft Workplace’s Phrase is a superb instrument for creating enterprise paperwork. In fact, you would design enterprise and college paperwork from scratch. Or you would get a head begin utilizing a professionally designed template.

MS Word Proposal TemplateMS Word Proposal TemplateMS Word Proposal Template
This professionally designed template from Envato Parts ensures that you just make the precise impression.

You can too discover templates that can assist you create the next:

For Private Functions

MS Word Gift CertificatesMS Word Gift CertificatesMS Word Gift Certificates
One of many uses of MS Word is to create present certificates.

There are additionally many private makes use of of MS Phrase. Listed below are only a few:

As you’ll be able to see, Microsoft Phrase is available in very useful for each your private {and professional} lives!

Methods to Get Began Utilizing Microsoft Phrase (+Prime MS Phrase Options)

Microsoft Phrase has grow to be extra intuitive by the years. Even when you’re simply beginning to use it, you’ll be able to simply determine issues out and navigate your approach by the only duties. 

That mentioned, it is received a ton of options for the extra superior person. And also you’re not conscious of these options and tips on how to use them, you’ll be able to miss out on issues that may make your workflow a lot simpler.

1. Make Your Method Round: The Microsoft Phrase Person Interface

Whichever model you’re utilizing, the person interface could be very comparable:

What Is MS Word - InterfaceWhat Is MS Word - InterfaceWhat Is MS Word - Interface

The major menu provides you entry to the most important command teams:

  • file
  • edit
  • view
  • insert
  • format
  • instruments
  • desk
  • window
  • assist

Click on on any of this stuff to disclose extra detailed instructions. For instance, if you click on on File, you get the next choices.

MS Word - File command optionsMS Word - File command optionsMS Word - File command options

Subsequent, you see the Fast Entry Toolbar lets full regularly used duties in Phrase with a single click on. These embody:

  • save
  • undo
  • redo
  • print
  • search

That is additionally the place you see the title of the doc you are engaged on.

You may customise which buttons seem in your Fast Entry Toolbar

1. Go to Phrase > Preferences….

Microsoft Word - File preferencesMicrosoft Word - File preferencesMicrosoft Word - File preferences

The Phrase Preferences dialog opens. 

2. Click on on the Ribbon & Toolbar button.

MS Word Preferences dialogMS Word Preferences dialogMS Word Preferences dialog

The Ribbon & Toolbar dialog pops up. 

3. Click on on the Fast Entry Toolbar button.

Microsoft Word Ribbon  Toolbar dialogMicrosoft Word Ribbon  Toolbar dialogMicrosoft Word Ribbon  Toolbar dialog

4. Add, take away, or reorder the command buttons.

So as to add a button to your Fast Entry Toolbar, discover the command you want to add from the left field. Click on to pick out it, then click on the precise arrow. This strikes it to the field on the precise.

To take away a command out of your Fast Entry Toolbar, click on on a command on the precise. Then, click on the left arrow.

You can too drag and drop the instructions in your Fast Entry Toolbar to vary the order during which they seem.

5. Whenever you’re finished, click on Save.

Subsequent, you will discover the tab and ribbon. Every tab shows a unique ribbon of buttons for varied associated instructions. For instance, the Residence tab shows this ribbon:

Comply with the identical steps above to customise the ribbon for every tab. As a substitute of choosing Fast Entry Toolbar within the Ribbon & Toolbar dialog, click on on the Ribbon button.

Let’s take a look at simply a few of the issues you are able to do.

2. Create a New Doc

You could possibly fireplace up Microsoft Phrase and create a doc from scratch. The interface is intuitive sufficient to determine. However when you want it, right here’s a fast information to creating, opening, and saving recordsdata:

Earlier variations of Phrase create recordsdata within the DOC file format, a proprietary format. This implies solely Microsoft Phrase formally supported recordsdata with the DOC extension. However with some reverse engineering, different functions had been capable of open and save DOC recordsdata. That mentioned, they could not absolutely help all its formatting and options.

Since 2007, Phrase began saving recordsdata as DOCX by default. The X stands for XML normal or Open Workplace Extensible Markup Language. 

DOCX makes for smaller recordsdata which might be much less liable to corruption. It may also be learn by any sturdy phrase processor, like Google Docs. DOCX is now the usual file format of Phrase paperwork. Though, Phrase can save to DOC and different file codecs as properly (see Exporting to Different File Codecs under).

3. Work With Textual content in MS Phrase

Microsoft Phrase shines on the subject of manipulating and formatting textual content. You may create probably the most fundamental, plain text-based paperwork to extraordinarily inventive layouts that beforehand required graphic design software program.

Under are just a few tutorials on the fundamentals of working with textual content:

4. Go Past Textual content

Virtually any doc can profit from the added affect of visuals. Learn these articles to discover ways to add and format footage, in addition to transcend the fundamentals together with your layouts. 

And if you end up utilizing Microsoft Phrase an increasing number of, you’ll recognize studying the keyboard shortcuts in your regularly used instructions. Discover out extra under:

5. Print in Microsoft Phrase

You may print to standard-sized paper in addition to customized sizes. Print on matte, shiny, or photograph paper. You may even print giant paperwork, equivalent to a banner, by printing them on separate sheets that you just then piece collectively.

To print a doc:

1. Go to File > Print….

MS Word PrintMS Word PrintMS Word Print

The Print dialog opens.

Choose your printer. Then select the printer settings you need to use, together with which pages to print, what number of, and print high quality.

2. Click on Print.

6. Export to Different File Codecs

Microsoft Phrase isn’t only for making printed paperwork! 

Due to the exporting function, you’ll be able to export your doc to different file codecs. The commonest one is a PDF, which you’ll be able to add to a web site, electronic mail, or share in different methods.

Comply with these steps to export your doc:

1. Go to File > Save As….

The Save As dialog seems.

2. Select a file format.

Give your doc a reputation. Then, click on on the File Format drop-down menu to show all of the completely different codecs you’ll be able to export to. Choose the format you need to use, then click on Save.

Go to the Subsequent Stage With Phrase Templates

If you wish to take your paperwork to the subsequent stage with out getting a graphic design diploma your self, then use a template.

The perfect templates are created by skilled designers who make the largest design selections for you: fonts, colours, formatting, picture placement, and extra. All you have to do is so as to add your individual textual content and pictures, customise the formatting components as you see match, and you’ve got a professional-looking doc. Learn this text on tips on how to use Microsoft Phrase templates:

For greatest outcomes, use a premium Phrase template. These are particularly designed to be customizable. They usually include after-sales help from the designers. 

An awesome supply of premium templates is Envato Parts. For one small month-to-month subscription, get limitless downloads of templates and different design items you want, equivalent to fonts, photographs, and extra.

Word templates from Envato ElementsWord templates from Envato ElementsWord templates from Envato Elements
Get limitless downloads of premium Word templates at Envato Parts.

For one-off tasks, contemplate the Word templates from GraphicRiver. Right here, you’ll be able to entry hundreds of templates and different design instruments, however on a pay-per-use foundation.

5 Prime Microsoft Phrase Templates from Envato Parts in 2021

Envato Parts has many of the templates you’ll want for any challenge in MS Phrase. Listed below are 5 several types of premium templates that can be utilized in Microsoft Phrase:

1. Word Resume

Microsoft Word ResumeMicrosoft Word ResumeMicrosoft Word Resume

Edit this resume in Microsoft Phrase and in Adobe InDesign. The design of this template is minimal and fashionable. This template comes with an image placeholder the place you’ll be able to add your picture. The whole lot may be simply edited as wanted.

2.  Product Catalog

Microsoft Word Product Catalog TemplateMicrosoft Word Product Catalog TemplateMicrosoft Word Product Catalog Template

Should you’re on the lookout for a product catalog, contemplate this one. Listed below are some options of this MS Phrase template:

  • US letter measurement (8.5″ x 11″)
  • 12 pages so as to add data on
  • may be edited in Microsoft Phrase and Adobe InDesign

This template comes with a buyer suggestions web page, membership data web page, phrases & insurance policies web page, and a bestsellers web page.

3. Flower Word Wedding Invitation

Microsoft Word Flower Wedding TemplateMicrosoft Word Flower Wedding TemplateMicrosoft Word Flower Wedding Template

One other use for templates in Microsoft Phrase is an invite template. The Flower Phrase Marriage ceremony Invitation is a premium invitation template. This template has a easy and stylish design. The scale of this template is A4 paper measurement, which may be folded and put in an envelope or handed out like a flyer. 

4. Business Brochure

Microsoft Word Business Brochure TemplateMicrosoft Word Business Brochure TemplateMicrosoft Word Business Brochure Template

One other template helpful in Microsoft Phrase is a brochure that can be utilized to provide any sort of knowledge. Listed below are some highlights of this templates:

  • each US letter measurement (8.5″ x 11″) and A4 measurement (8.27″ x 11.69″)
  • 16 pages you’ll be able to add data on
  • edit it in Microsoft Phrase and Adobe InDesign

You may simply edit all the pieces on this template to suit the challenge you’re engaged on.

5. Clean and Minimal Business Invoice

Microsoft Word Clean and Minimal Business Invoice TemplateMicrosoft Word Clean and Minimal Business Invoice TemplateMicrosoft Word Clean and Minimal Business Invoice Template

The Clear and Minimal Enterprise Bill may be edited in Adobe InDesign and Microsoft Phrase. This template has an expert and clear look. The scale of this template is US letter measurement (8.5″ x 11″), which means it may be simply mailed in an envelope. This template comes with some icons on the backside of the web page.  

5 Methods You Can Customise Your Premium Template 

Customizing your template is a approach so as to add a private contact to your template. On this tutorial, we’ll use the CV Resume Word Template.

The Word Resume is a premium Microsoft Word template from Envato Elements.The Word Resume is a premium Microsoft Word template from Envato Elements.The Word Resume is a premium Microsoft Word template from Envato Elements.
The CV Resume Phrase is a premium Microsoft Phrase template from Envato Parts.

This is what the template seems like with none edits made:

This is what the premium Microsoft Word template looks like without any edits made.This is what the premium Microsoft Word template looks like without any edits made.This is what the premium Microsoft Word template looks like without any edits made.
That is what the premium CV Resume Phrase template seems like with none edits made.

Let’s get began on some customizations:

1. Insert a Headshot Picture

A way to customize your template is to add your headshot image.A way to customize your template is to add your headshot image.A way to customize your template is to add your headshot image.
A technique to customise your template is so as to add your headshot picture.

There’s a picture space you can add your picture to on this template. Add a picture by clicking on the Insert tab within the prime left nook of your window. Subsequent, click on on the Insert Image button positioned under the toolbar.

Whenever you click on on Insert Image, a menu drops down. Choose the right choice for you relying on the place your picture is positioned. As soon as you’ve got positioned your picture, double click on. You may resize and transfer the picture as wanted.

2. Add Your Info

Adding your information is an important step of customizing your Microsoft Word Template.Adding your information is an important step of customizing your Microsoft Word Template.Adding your information is an important step of customizing your Microsoft Word Template.
Including your data is a crucial step of customizing your Microsoft Phrase Template.

So as to add your data, it’s essential delete the textual content that’s already there. To delete textual content, spotlight the textual content that you just need to eliminate.

After the textual content is highlighted, press Delete in your keyboard. Subsequent, click on on the Insert tab within the prime left nook of your window. Then, click on on the Draw a Textbox button under the toolbar in the precise facet of your window.

Lastly, click on on the place you need to add the textbox and draw a diagonal line so as to add the textual content field. Now, click on within the textual content field and begin typing.

3. Use the Spelling and Grammar Examine

Proper spelling and grammar are important to have in your resume.Proper spelling and grammar are important to have in your resume.Proper spelling and grammar are important to have in your resume.
Correct spelling and grammar are vital to have in your resume.

Dangerous spelling and grammar could cause an employer to not rent you. Microsoft Phrase has a useful function that’ll test spelling and grammar for you. 

To start utilizing the spelling and grammar test, spotlight all of the textual content that you just need to test for errors. Subsequent, click on on the Assessment tab. The primary button on the left facet of the window beneath the toolbar is the Spelling & Grammar button. Click on on the Spelling & Grammar button.

When you have proper spelling and grammar your resume looks more professional.When you have proper spelling and grammar your resume looks more professional.When you have proper spelling and grammar your resume looks more professional.
Whenever you’ve received correct spelling and grammar your resume seems extra skilled.

Whenever you click on on the Spelling & Grammar button, it will test the highlighted textual content for errors. When it’s finished, a pop-up window pops up. Click on on the right spelling of the phrase and click on on the Add button.

Preserve repeating the earlier step till each error is fastened. Then click on on the Shut button.

4. Change the Font 

An easy way to customize your your Microsoft Word template is to change the font.An easy way to customize your your Microsoft Word template is to change the font.An easy way to customize your your Microsoft Word template is to change the font.
A straightforward technique to customise your Microsoft Phrase template is to vary the font.

Altering the font is the best technique to customise your Microsoft Phrase template.

First, spotlight the textual content that you just need to change the font of. Subsequent, click on on the Residence tab within the toolbar. The Residence tab is the primary choice within the toolbar on the left facet of your window.

Then click on on the arrow subsequent to the font menu. Clicking on the arrow subsequent to the font menu causes a menu of fonts to drop down. Select the font that you really want from the drop-down menu. 

5. Delete an Object

Deleting an object can make your Microsoft Word template cleaner.Deleting an object can make your Microsoft Word template cleaner.Deleting an object can make your Microsoft Word template cleaner.
Deleting an object could make your Microsoft Phrase template cleaner.

Deleting an object that you just don’t need can assist you open up your Microsoft Phrase template format. To eliminate an object, click on on the item that you just need to delete. When the item is collected, click on the Delete key.

Methods to Get Microsoft Phrase Assist and Assist

Microsoft Phrase brings highly effective phrase processing instruments at your fingertips. However extra options additionally imply extra complexity. Thankfully for us, Microsoft gives a Help & Learning page. Right here, you’ll discover coaching, entry to a neighborhood of different customers, and a technique to get help.

Microsoft Word Help and SupportMicrosoft Word Help and SupportMicrosoft Word Help and Support
The Microsoft Word Help & Learning web page gives tutorials and entry to technical help.

Good-Wanting, Excessive-Impression Paperwork at Your Fingertips

For freshmen and superior customers alike, Phrase continues to be the highest phrase processor on the earth. Its intuitive options can help you create visually engaging and efficient paperwork.

You may create a doc from scratch or shortcut the method by utilizing a template. For limitless downloads of templates and different design elements, subscribe to Envato Parts. However when you want a template for a single use, then GraphicRiver could also be a greater supply for you. Why not obtain your favourite template immediately and get began?

Editorial Word: This put up was initially revealed in April of 2020 It’s been up to date with contributions from Sarah Joy. Sarah is a contract teacher for Envato Tuts+.

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